Payroll - Work From Home Timesheet
by Viindoo
| Lines of Code | 776 |
| Technical name | viin_hr_payroll_timesheet_wfh |
| License | OPL-1 |
| Website | https://viindoo.com/apps/app/17.0/viin_hr_payroll_timesheet_wfh |
| Read description for | v 13.0 v 14.0 v 15.0 v 16.0 |
| Required Apps | Time Off (hr_holidays) Project (project) Discuss (mail) Calendar (calendar) Employees (hr) Employee Contracts (hr_contract) |
| Included Dependencies | Payroll Employee Relatives Viindoo Base Payroll Timesheet Integrator HR Contracts (Viindoo) Work Entry Employees Customization Time-Off Project Timesheet Work Entry - Contract Viin Resource Viin Time-Off Viin - Holiday Work Entry |
Demo video: Payroll - Work From Home Timesheet
What it does
In some cases (for example, the Covid epidemic), employees cannot come to the company to work directly, but the human resources department still needs to manage their actual working time on the software for salary calculation. Therefore, Viindoo developed the viin_hr_payroll_timesheet_wfh module to meet that need.
Key Features
- Allow configuring the time-off types that require timesheet records (hr_timesheet module) to record PoW (Proof of Work), when an employee registers for these time-off types, timesheet records will be required to prove their working time.
- Allow to choose whether or not to apply this feature for each job position (For example, General Director or Manager will not have to record timesheet when not working at the company: Business trip or Working from home, etc.).
- Add the salary rule Missing PoW Timesheet to calculate the amount deducted according to the formula: Missing PoW Timesheet x Timesheet Cost per hour.
- Integrate with Payroll application (to_hr_payroll) https://viindoo.com/apps/app/17.0/to_hr_payroll for automatic calculation of the following information on payslips:
- Details of PoW Timesheet:
- Required PoW Timesheet Days/Hours;
- Recorded PoW Timesheet Days/Hours;
- Missed PoW Timesheet Days/Hours.
- Missed PoW Timesheet amount.
- Details of PoW Timesheet:
Business Value
- Remote Work Enablement: Supports businesses in managing and monitoring work-from-home activities effectively, ensuring accurate payroll processing even during remote working scenarios.
- Accuracy and Transparency: Tracks and calculates missed PoW (Proof of Work) timesheets to maintain fair compensation for employees.
- Policy Compliance: Ensures that employees follow company policies for recording work-from-home hours with proper documentation.
- Time and Cost Efficiency: Automates integration of PoW timesheet data into payroll, reducing manual errors and administrative workload.
- Flexibility: Allows for tailored configurations to apply or exclude PoW requirements based on job positions and organizational policies.
Who Should Use This Module
This module is ideal for:
- Businesses with remote work policies requiring proof of work (PoW) for payroll integration.
- HR and payroll teams aiming to manage and calculate work-from-home hours efficiently.
- Organizations looking to maintain accurate payroll calculations for employees working remotely.
- Companies with specific job roles requiring flexible PoW timesheet tracking, such as remote teams, freelancers, or hybrid positions.
Note
POW stands for Proof-Of-Work, referring to the validation of an employee's working hours during remote or time-off scenarios. This concept ensures accurate payroll calculations based on recorded work activities.
Editions Supported
- Community Edition
Installation
- Navigate to Apps;
- Search with keyword viin_hr_payroll_timesheet_wfh;
- Press Install.
Instruction
Instruction video: Payroll - Work From Home Timesheet
1. Create the time-off type required PoW
Go to Time off ‣ Configuration ‣ Time off types to create a new Time off type (Example: Work from home) and enable PoW Timesheet Required:
You can choose whether or not to apply this feature to some employees by going to Payroll ‣ Employees ‣ Employees, opening an employee profile, switch to the HR Settings tab to choose:
In addition, the human resource department is able to set up timekeeping costs for staff in the Timesheet Cost field.
2. Employees create time off requests and record timesheets
Employees create time off requests. After being approved, there will be a field for statistics of PoW hours and buttons for statistics of PoW timesheet records:
See more in the article Guideline to timesheet in the project.
3. HR department creates payslips
Go to Payroll ‣ Payslips ‣ Payslips to create a new payslip. Then, you will see the following information:
Details of PoW hours when pressing Compute Sheet
Deducted amount if any missing PoW timesheet when pressing Compute Sheet
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