E-Invoice - VNIs VN-Invoice Integrator
| Lines of Code | 818 |
| Technical name | l10n_vn_viin_accounting_vninvoice |
| License | OPL-1 |
| Website | https://viindoo.com/apps/app/17.0/l10n_vn_viin_accounting_vninvoice |
| Read description for | v 15.0 v 16.0 |
| Required Apps | Invoicing (account) Discuss (mail) |
| Included Dependencies | Vietnamese E-Invoice Integration Partner Budget Code Partner Identity Information Vietnam E-Invoice Replacement Viindoo Base Viindoo Accounting Legal Invoice Number |
| Extensions | VN-Invoice: Summary Option for Flexible E-Invoice Issuing |
Demo video: VN-Invoice
The E-Invoice - VNIs VN-Invoice Integrator is a robust and efficient solution designed to simplify and automate the issuance of compliant electronic invoices through the VN-Invoice service. This module ensures seamless compliance with government regulations, enhances operational efficiency, and provides an improved customer experience. With support for multi-company environments, advanced configuration options, and multilingual capabilities, the module offers a modern and flexible approach to managing e-invoices effectively.
Key Features
- Integrate with VN-Invoice to issue VN-Invoice from the invoice created from the accounting software.
- Generate Representation Version (PDF, XML) of the issued invoice and store it for later download.
- Generate Converted Version of the issued invoice and store it for later download.
- Cancel issued VN-Invoices.
- Automatically download Converted and Representation files of issued VN-Invoices.
- Manage invoices based on VN-Invoice status:
- Not Issued: invoices that have no corresponding VN-Invoice issued;
- Issued and not Paid: invoices that have corresponding VN-Invoice issued but not set as paid;
- Paid: invoices that have corresponding VN-Invoice issued and paid;
- Issued but Canceled: invoices that have corresponding VN-Invoice issued but canceled already.
- Easy to define and manage invoice series, invoice templates, invoices type according to the government rules.
- Invoice serial can be set for companies (in Accounting > Configuration > Settings) and account journals:
- Support multi-company environment for different invoice serials;
- Support multiple invoicing serials for the same company: you can issue invoices with different serials that you have registered with VN-Invoice and accepted by the government authority.
- Invoice template can be set for companies (in Accounting > Configuration > Settings) and account journals:
- Support multi-company environment for different invoice template;
- Support multiple invoicing templates for the same company: you can issue invoices with different template that you have registered with VN-Invoice and accepted by the government authority.
- Invoice type can be set for companies (in Accounting > Configuration > Settings) and account journals:
- Support multi-company environment for different invoice types;
- Support multiple invoicing types for the same company: you can issue invoices with different types that you have registered with VN-Invoice and accepted by the government authority.
- Send Invoice and attache VN-Invoice instead of the default invoice template.
- Customer Portal:
- Customers can download a display version of VN-Invoice in PDF format with a file that complies with the EU's Factur-X standard, which they can import into their own system;
- Customer can print the display version of the VN-Invoice;
- Customers can download an XML version of VN-Invoice so they can import any software that supports VN-Invoice XML.
- Support Sandbox mode for your testing before launching in production.
- Issuing invoices in chronological order: when you issue a VN-Invoice, the software will automatically search for invoices that have been entered before the date of the current invoice but have not yet been issued VN-Invoices and request you to issue that VN-Invoice first.
- Provide support instruction at every step you take. This makes it easier for you to resolve issues before reaching out to tech-support.
- Support multilingual for issuing to foreign customers according to the government rules: invoice must be presented in Vietnamese and may have another language additionally.
Business Value
- Ensure Compliance:
- Simplify adherence to government regulations, reducing the risk of penalties.
- Enhance Operational Efficiency:
- Automate invoicing processes, minimizing manual errors and saving time.
- Improve Transparency:
- Track and monitor the status of issued invoices for better clarity and accountability.
- Multi-Company Support:
- Effortlessly manage invoice series, templates, and types across different companies.
- Boost Customer Satisfaction:
- Offer customers easy access to compliant invoices in their preferred format.
Who Should Use This Module?
- Accounting Managers:
- Ensure compliance with state regulations while simplifying invoice management.
- Multi-Company Businesses:
- Streamline invoicing across subsidiaries or branches.
- Companies Using VN-Invoice Services:
- Leverage VN-Invoice integration for efficient and compliant e-invoicing.
Editions Supported
- Community Edition
- Enterprise Edition
Installation
- Navigate to Apps.
- Search with keyword l10n_vn_viin_accounting_vninvoice.
- Press Install.
Instruction
Instruction video: VN-Invoice
Declare the integration information
You can declare E-invoice information by navigating to Accounting > Configuration > E-Invoice.
Issue E-invoice
Follow the steps below to issue an e-invoice.
- Issue VN-Invoice:
- Sign VN-Invoice:
- Download the Display/Converted E-Invoice:
- Reconciling after payment: after the invoice is reconciled, the software will display:
- Paid customer invoice in the system,
- Paid E-Invoice Status, in accordance with the VN-Invoice on the VNIs system.
- Send E-Invoice to the customer:
Issued Vn-Invoice cancelation in Viindoo
In case the VN-Invoice has been issued and errors are detected, you can cancel the issued VN-Invoice right on the Viindoo Accounting software:
After canceling, the system will display the:
- Customer invoice with the Cancelled status;
- E-Invoice with the Issued but Cancelled status, in accordance with the VN-Invoice on the VNIs system.
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